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Music Facilities Summary Guide & Procedures

The following policies and procedures describe which spaces individuals have access to and for what purpose, as well as how to gain that access.  Every effort has been made to meet the needs of all students as equitably as possible while preserving the integrity of our facilities. 

CLASSROOM RESERVATION REQUESTS

Reservations are granted to university groups and individuals on a first-come, first-served basis as often as needed and upon confirmation.  Priority is given to music faculty and music majors.  Every effort is made to match the first choice, but the Department of Music reserves the right to adjust space to accommodate as many requests as possible. 

University Recognized Student Organizations* with an affiliation to the Department of Music (required: music faculty advisor and permission from full faculty) may schedule a series of dates for one semester at a time in Denison/Wade Rehearsal Hall or Haydn Hall, Rm. 207 and should contact the Coordinator of Department Operations for additional instructions.

The Harkness Classroom, HY 207, HY 311, HY 312, the Denison Classroom (DCR), Denison Rehearsal Hall (DRH), and Wade Rehearsal Hall (WRH) must be reserved in advance by submitting the Classroom Request Form

All reservations must be made online at least 4 business days in advance.  Before requesting a space, please review our Department of Music Facilities Guidelines and check our Room Schedules to confirm availability.

To request a classroom, complete the online Classroom Request Form. Complete all fields when sending reservation requests. All requests must include set-up/tear-down time. Requests become official once you receive a confirmation by email from the music office (Jennifer Wright).

  • Accepting Spring 2017 reservation requests starting December 10, 2016
  • Accepting Fall 2017 reservation requests starting July 10, 2017

To view the room schedules use the navigation menu to the left.

Rooms Available for Academic Courses:

  • Haydn Hall, Rm. 207 (capacity 15-17 with free-standing desks / tech / piano)*
  • Haydn Hall, Rm. 311 (capacity 15-17 with conference room table / tech / piano)
  • Haydn Hall, Rm. 312 (capacity 16 lecture-style, 15 seminar style with modular furniture / tech (no computer) / piano)
  • Harkness Classroom (capacity 40 with free-standing desks on risers / tech / piano / small stage)

Rooms Available to Department of Music Faculty and Music Majors:

  • Haydn Hall, 08 & 09 (HPP Studio)
  • Haydn Hall, 12 (Music Education Resource Room)
  • Wade Rehearsal Hall (capacity 75+ / music stands and chairs / 2 pianos)
  • Denison Rehearsal Hall (capacity 50+ / music stands and chairs / piano)*
  • Denison Classroom (capacity 15-20 with free-standing desks / piano)*

* room available to University Recognized Student Organizations

 

BUILDING OPERATING HOURS

. . . . .
ACADEMIC YEAR
Haydn Hall

M-F, 8:30AM-5:00PM | Active Hours, 4:00-10:00PM
Sat./Sun., closed | Active Hours, 12:00-10:00PM

Denison Rehearsal Facility 
M-F, 8:00AM-5:00PM | Active Hours, 4:00-10:00PM
Sat., 8:00-12:00PM (CYWS rehearsal only) | Active Hours, 12:00-10:00PM 
Sun., closed | Active Hours, 12:00-10:00PM

Harkness Chapel & Classroom 
M-F, 8:00AM-9:00PM 
Sat./Sun., closed 
(special events as scheduled)
. . . . .

Denison Active Hours
These hours fall outside normal operating hours and can be booked by reservation for additional rehearsals/practice.  This means Denison locks M-F at 5:00PM, but remains active with music ensembles, students practicing and student organization rehearsals, until 10:00PM. Active Hours are provided in Denison M-F, 4:00-10:00pm and Sat/Sun, 12:00-10:00PM. A student monitor will be working and students must have after-hours privileges to access the building during these hours.  A reservation must be made by submitting the Classroom Request Form

Haydn Hall Active Hours
These hours fall outside normal operating hours during the business week and can be booked by reservation for additional rehearsals/practice.  This means Haydn Hall locks M-F at 5:00PM, but remains active with students practicing and student organization rehearsals, until 10:00PM. Active Hours in Haydn Hall are provided M-F, 4:00-10:00pm and Saturday/Sunday, 12:00-10:00pm . Students must have after-hours privileges to access the building during these hours.  A reservation must be made by submitting the Classroom Request Form

. . . . .
FALL/WINTER/SUMMER BREAK
Haydn Hall

M-F, 8:30AM-5:00PM | key card access only

Denison Rehearsal Facility 
Closed | key card access only
WRH and DRH locked | DCR open

Harkness Chapel & Classroom 
Special events only 
. . . . .


EVENTS & PERFORMANCES

Harkness Chapel
This space is intended for ensemble performances, student recitals, dress rehearsals, recording sessions, as well as other academic classes.  It is not intended to support individual practice, lessons or other unrelated activities.  

Events & Student Recitals
Undergraduate and graduate music majors (CIM/CWRU) can select from the pre-populated student recital time blocks from the Harkness Chapel Schedule. Student recitals are booked in 3-hour time blocks: 12-3PM (1PM start), 3-6PM (4PM start), 6-9PM (7PM start).  A 2-hour dress rehearsal can be provided schedule permitting.

To formally book Harkness Chapel, please find general availability on the Harkness Chapel Schedule, review our Rates & Fees and submit the Harkness Chapel Reservation Request. An event is confirmed once formal notification from the music office is received. Note: The last 3 weeks of each semester are reserved for CWRU music major recitals only.  

Recording services* can be requested by submitting the Harkness Audio Service: Recording Request.  A technician from our Audio Recording program will be assigned to the event. This form must be submitted 30-days prior to event. 

Two members of the Concert & Events Team* will be assigned to work all Harkness events (unless otherwise noted). This is required for all non-CWRU events (including dress rehearsals) and costs $15/hour. 

*Harkness support services are only provided during the academic year. 

All other departments or non-departmental events, please contact Jennifer Wright <music@case.edu> or visit the Music Office (Haydn Hall, 201). 

 

BUILDING ACCESS, REHEARSAL ROOMS & PRACTICE SPACE

After-Hours Access
CWRU music majors and CWRU students enrolled in music ensembles (MUEN) or applied music lessons (MUAP) can request after-hours access to Haydn Hall and/or Denison by submitting the After-hours Access Request Form.  

Haydn Hall, Room 207
This room can be booked for student group rehearsals (max two 1.5 hour blocks per week). Two students per group will be given after-hours access to Haydn Hall.

Denison Rehearsal Hall/Wade Rehearsal Hall/Denison Classroom
The Wade Rehearsal Hall (WRH) and Denison Rehearsal Hall (DRH) interior doors will remain closed/locked when not being used by a CWRU music class or ensemble rehearsal.  The Denison Classroom (DCR) will remain open at all times.  WRH is only available to music majors unless an outside student group has some affiliation with the Dept. of Music (music faculty advisor) and petitioned the department for permission.  Rehearsal times are available for student groups (max two 1.5 hour blocks per week) and must be booked in advance with the music office. 

Music majors, particularly those in chamber groups/small studio groups, pianists and percussionists will be given priority when booking times to rehearse in WRH, DRH, DCR.  The music office will assign student monitors to work during the Active Hours to open/lock rooms, check-in students, monitor the building (per the master schedule provided).  Max rehearsal times permitted per student or group at one given time is 1.5 hours.  

**All students must check in with the building monitor upon arrival to Denison/Wade**

These rehearsal rooms are busy spaces, often involving a significant amount of set-up prior to rehearsals.  It is critical that all students ensure these spaces are clean and all equipment is returned to its proper location.  If the use of these spaces by students results in unreasonable inconvenience for academic classes/ensembles, access to these rooms will no longer be allowed.  Please be respectful of these spaces so they can continue to be used by students. 

Practice Rooms (Haydn Hall 2nd Floor and Denison Modules)
Practice rooms are not open to the public.  These spaces are reserved for CWRU music majors and CWRU students enrolled in music ensembles (MUEN) or applied music lessons (MUAP).  Students taking lessons through the CIM Preparatory and Continuing Education Department are not given access to CWRU practice rooms/rehearsal spaces. Note: Practice rooms are open 24/7 (excludes Haydn Hall rooms during holidays and winter/summer breaks).

These spaces are not meant for doing homework, video conferencing, resting, etc. and are not available for breakout rehearsals (sectionals or individual parts) during a scheduled group rehearsal. 

Practice rooms may be used as teaching studios upon approval by the music office. The following conditions apply: CIM studio is not available and teaching a CWRU music major in fulfillment of primary or secondary applied lessons -or- in fulfillment of a pedagogy class. Haydn Hall classrooms and Denison rehearsal rooms are NOT to be used as practice rooms or studios without prior approval from the music office. Harkness Chapel and Harkness Classroom are NOT considered practice rooms or studios.

Percussion Students
Music majors with percussion as a primary instrument can be issued a key to the Percussion Studio by completing a key order form and paying a $35 deposit (refunded when key is returned).  Please visit the music office to complete this form.  Students taking percussion/drum set lessons or ensemble members (popular music, percussion and jazz ensembles) can use the drum set stored in a locker in DRH during Active Hours. Please contact your percussion instructor for the locker combination. 

Music majors can use the Percussion Studio 24/7.  CWRU students in ensembles or taking percussion/drum set lessons can rehearse during Active Hours (M-F, 4-10pm or Sat/Sun, 12-10pm). The building monitor on staff can provide access to the Percussion Studio, Wade Rehearsal Hall and/or Denison Rehearsal Hall (when available).  To guarantee time in one of our large rehearsal rooms, please book in advance by submitting the Classroom Request Form.  Availability can be viewed on our Room Schedules. Quiet Hours begin at 11pm so no rehearsals or classroom activities will be booked past 10pm (excluding Percussion Ensemble on Monday nights). 

Borrowing Instruments/Equipment
Our instruments and equipment are not available for public use. A policy has been put in place by the Ensembles Committee to have students complete and sign a waiver when borrowing instruments/equipment for very special circumstances.  The appropriate ensemble director is responsible for giving permission and collecting these forms: strings (Dr. Kathleen Horvath), percussion (Mr. Matthew Larson) and winds/brass (Dr. Ryan Scherber)


GENERAL HOUSEKEEPING

  1. Music faculty and music majors have priority over departmental spaces.
  2. Additional set-up/tear-down time may be needed between bookings – please be respectful of this.
  3. Rehearsals must fall within the “Active Hours” listed for Denison and Haydn Hall. 
  4. Practice modules are open to music majors or CWRU students enrolled in ensembles (MUEN) and/or applied lessons (MUAP).  They are not to be used for break-out rehearsals/sectionals or doing homework, video-calling, etc. 
  5. Keep all rooms clean from garbage. No markings are to be made on the wall or floors and nothing is to be set on top of the pianos or percussion instruments (drinks, food, clothes, bags).
  6. Equipment available for rehearsals: stands, chairs and pianos.  Percussion and electronic/AV equipment is not available for use.  Our equipment is not available for public use and must remain on site.  Nothing is to be removed from our classrooms/buildings without permission. 
  7. Rooms are to be put back in proper order and all equipment is to be stacked before leaving.
  8. DO NOT prop any exterior doors or windows open and make sure everything is secured before leaving.
  9. Rooms are not to be used outside of your formal booking. If you are in a room at a time that you are not to be there you will be asked to leave.
  10. If the music office receives any reports of misuse, one written warning will be given. If reports continue, permission to use departmental spaces will be revoked.
  11. University Quiet Hours begin at 11:00PM. No classroom activities will be scheduled past 10:00PM.
  12. Parking at the Denison loading dock is not permitted.  Only faculty with courtesy parking passes have this privilege. 


SECURITY

It is VERY important that doors and/or windows are not propped open in our buildings. Do not hold the door for others.  All faculty, staff and students are to gain access by using an ID card.  

  • In case of an EMERGENCY call Campus Security 216.368.3333
  • Non-emergency calls can be made to Campus Security 216.368.3300

CWRU Police & Security Services also offers CWRU Shield, a free smartphone application that allows you to report emergencies, set safety checks, and create iReports. Please consider adding this: http://police.case.edu/cwru-shield/

The Safe Ride Program <http://police.case.edu/safety-on-campus/safety-ride/> is available for transportation around campus and the surrounding area to the CWRU community between 7:00 p.m. – 3:00 a.m.

Page last modified: October 5, 2016